What is an advance invoice schedule and how to create one?

Modified on: Tue, 29 Nov, 2022 at 7:27 PM

This article covers 

What is an advance invoice schedule and how to configure it?


Summary 

While generating an advance invoice for a subscription, you can optionally set up an advance invoicing schedule to schedule the automatic generation of advance invoices for further renewals in the future for the subscription.


Navigate to the subscription details page and click Bill Future Renewals under the Actions > In the Bill Future Renewals dialog, click Set up advance invoicing schedule.


Solution


You can set up an advance invoicing schedule by following these steps:

  1. Navigate to the subscription details page and click Bill Future Renewals under the Actions.

  2. In the Bill Future Renewals dialog, click Set up advance invoicing schedule.



  3. Under How do you want to generate advance invoices, you can select from the following options:

  • On Specific dates - You can schedule up to five advance invoices to be generated on specific dates by specifying the Number of billing cycles to invoice and Invoice On for each invoice. These dates must be within atleast one day after the latest renewal, and one day before the last renewal date for which the advance invoice is being raised.

  • At a fixed interval - You can schedule the future advance invoices to be generated at regular intervals during the subscription lifetime.

  • Specify the Number of billing cycles to invoice - The frequency of the advance invoice is based on the number of billing cycles that are invoiced each time through the subscription lifetime. For example, consider a subscription for a monthly plan with 12 billing cycles. While scheduling advance invoices for this subscription, when you specify the number of billing cycles to be invoiced in each advance invoice to be 3, advance invoices are scheduled at a quarterly frequency. When you specify the number of billing cycles for each advance invoice to be 5, 3 advance invoices are scheduled. While the first two advance invoices are raised for 5 billing cycles each, the 2 billing cycles that remain are adjusted in the final advance invoice that is being scheduled.

  • Specify the Number of days before subscription renewal to generate invoice - Specify the number of days in advance before the subscription renews, when you want to generate the advance invoice. Based on the plan frequency, you can specify the number of days as follows:

    • Weekly frequency - You can specify less than/equal to 5 days for a weekly frequency plan.

    • Monthly frequency - You can specify less than/equal to 25 days for a monthly frequency plan.

    • Yearly frequency - You can specify less than/equal to 363 days for a yearly frequency plan.

  • When do you want to end this schedule? - Select when you want to stop the advance invoicing schedule

    • End on - You can enter a specific date when the advance invoicing schedule will come to an end.

    • After - The advance invoicing schedule will automatically end after specified number of occurrences.

    • On subscription end - The schedule continues to generate advance invoices until when the subscription ends.

5. Click Proceed.

6. Click Preview all invoices to review the terms, taxes, and additional items (like coupons and addons) in the each invoice and click Confirm.

Note: Advance Invoicing is available only on Scale and Enterprise plans. To know more, visit our plans and pricing  page. Kindly contact Chargebee support to avail this feature.



ImportantDunning for advance invoices should be configured for advance invoicing schedule to work properly. If dunning is not enabled and payment collection fails, the invoice does not get generated.
You can only raise advance invoices for subscriptions on contract within the current contract term.




Related articles and Documentation

Advance invoice

How to edit an advanced invoice schedule?

I want to create an advance invoice on a recurring basis via bulk operation. what are the values that I need to pass in the bulk operation CSV?



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